Enabling the Processing of Direct Debits and Scheduled Payments in Sales Order Processing
Scheduled Cash Collection extends the functionality of Microsoft Dynamics GP to enable Direct Debits for faster payment, and more consistent cash flow. Each customer can be individually configured to allow payments by Direct Debits and whether the payment collection is to be made via BACS.
Once in the Sales Order Processing entry window, Invoice documents can be marked as payable by Direct Debit. At this point, the Direct Debit schedule is created which details the amount due and the collection date for each of the payments. For quick data-entry, the schedule can be auto-generated by entering a few basic details.
Collections Processing
The Collections Processing part of the system is used to create batches of payments to be received. This batch is a standard Cash batch, taking advantage of the entire Batch processing features such as Edit Lists, amendment of transactions, allocation and posting. Once created, these batches are available for printing, amendment and posting from the Receivables Batch Entry window.
The Batch Entry window has been modified to create BACS files if necessary and to update the Direct Debit schedule. The format of the BACS export file is fully user-defineable. A number of user-defined fields can also be entered against the customer, chequebook and transaction for use in the BACS files.
Collections Processing also creates Cash Receipt transactions. These are available for amendment through the standard Cash Receipt Entry window, which now updates the Direct Debit schedule.
Other parts of the Scheduled Cash Collection system include amendment of the Direct Debit schedules and Check Links procedure.
Features of Nolan Scheduled Cash Collection
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Able to specify the bank details of customers via a new Customer Bank Details Entry window
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Schedule Amendment window allows the user to amend the dates and amounts, and place payment schedules on hold if required
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BACS export files can be produced in a user-defined format.
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Supports user-defined fields on Chequebook, Customer and Transactions for use in the BACS export.
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A Checklinks process has been introduced in the event that the Direct Debit schedule becomes out of step with the attached invoice transaction
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